Janitorial Quote Template

By QuotApp Team · Updated October 17, 2026

A janitorial quote template is a pre-formatted document for bidding recurring commercial cleaning: it prices the contract per month from the building's square footage, the task list by area and frequency, staffing hours, supplies and periodic services such as floor care, so a facility manager can compare your bid with others on the same basis. Download the free Word template below, copy the filled-out office example, or build the quote online with the free quote generator. For residential and one-off cleaning, use the cleaning quote template.

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Janitorial Quote Template (Word) — Pre-filled with industry line items
Quote Template (Excel, auto-calculating)
Quote Template (PDF)
Cleaning Proposal Template (Word) — Wrap this quote in scope, staffing and terms

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Which janitorial quote template do you need?

Variant	Use it when	What changes in the template
Office janitorial contract	Offices and professional suites cleaned 3–5 nights a week.	Monthly price from square footage and frequency; task matrix by area; consumables policy; after-hours access; 12-month term.
Medical or dental office	Clinics with exam rooms and higher disinfection standards.	Disinfection protocols named; exam and sterilization areas separate from offices; staff training noted; higher per-square-foot rate.
Retail, restaurant or school	Public-facing or heavy-traffic buildings.	Daily restroom and entrance attention; kitchen degreasing for restaurants; summer deep clean for schools; rates by building type.
Floor care and periodic services	Strip and wax, scrubbing, carpet extraction, windows.	Priced per square foot or per room per service; frequency (quarterly, semi-annual); quoted below the monthly contract as separate lines.

Filled-out janitorial quote example

This is what the template looks like completed for a real job — janitorial service 3 nights per week (Mon/Wed/Fri), with quarterly floor care on 1,200 sq ft of VCT in the break room and corridors. Prices are illustrative US figures; swap in your own rates.

QUOTE

Q-2026-014

BrightNest Commercial Cleaning
Prepared for Harbor Point Insurance Agency — 4,800 sq ft office suite

Description	Qty	Unit	Unit price	Amount
Janitorial service — offices, conference rooms, 2 restrooms, break room, entry (3 nights/week)	1	month	$950.00	$950.00
Consumables at cost + 10% (monthly estimate)	1	month	$95.00	$95.00
Quarterly VCT strip, seal and wax — break room and corridors (per service)	1200	sq ft	$0.45	$540.00
Start-up deep clean before first scheduled visit (one time)	4800	sq ft	$0.10	$480.00

Subtotal: $2,065.00

Total: $2,065.00

Monthly price covers 13 visits per month on average (3 per week), 1 cleaner × 2 hours per visit (about 26 cleaner-hours per month), all cleaning chemicals and equipment. Consumables (paper towels, toilet paper, hand soap, liners) supplied and billed at cost plus 10%, estimated below. Quarterly floor care billed per service. Term 12 months; either party may cancel with 30 days' written notice after month 3; price reviewed annually. Certificate of insurance and staff background checks provided before start. Quote valid 30 days.

Rebuild this example in the free quote generator and export it as a PDF in under a minute.

Typical janitorial prices in the US

Use these ranges to sanity-check your line items, not to set them — your labor rate, market and overhead decide the final number.

Item	Typical range	Notes
Commercial cleaning (average)	$0.08 – $0.20 per sq ft	Can exceed $0.30 with many restrooms/kitchens
Hourly rate per worker	$25 – $100	Standard office $25 – $50
Office 4,000 – 6,000 sq ft (3 visits/week)	$350 – $1,200 per month	2,000 – 4,000 sq ft: $250 – $800
Medical office	$0.10 – $0.30 per sq ft	$30 – $80 per hour per worker
Restaurant	$0.15 – $0.30 per sq ft	$50 – $80 per hour
School / educational	$0.10 – $0.30 per sq ft
Floor waxing, polishing, buffing	$0.30 – $0.60 per sq ft	Scrubbing tile $0.12 – $0.27
Carpet cleaning	$35 – $55 per room

Source: HomeGuide — Commercial Cleaning Prices, updated December 13, 2023. Ranges are national; adjust for your region.

How to bid a janitorial contract

Janitorial bids are compared by procurement on price per square foot and judged by the facility manager on whether you understood the building. The process behind the office example above:

Walk the building with a floor plan. Measure or confirm cleanable square footage (exclude storage and mechanical rooms you will not clean), and count restrooms, fixtures, kitchens, entrances and floor types. Restrooms and break rooms take far more time per square foot than open offices.
Build the task matrix. For each area type, list tasks and frequencies: trash and recycling nightly, restrooms nightly, vacuuming 3× weekly, high dusting monthly, and so on. The matrix becomes the contract’s scope exhibit.
Estimate time per visit. Use your production rates per area type (minutes per restroom, square feet of vacuuming per hour, minutes per desk for trash). Add travel between floors, setup and lock-up. The example works out to about 2 cleaner-hours per visit for 4,800 sq ft of mostly open office.
Convert to monthly hours. Visits per week × 52 ÷ 12 gives visits per month (3 nights → 13 on average). Multiply by hours per visit.
Price labor from loaded cost. Wages, payroll taxes, workers’ comp, benefits, supervision, training, turnover and unbillable time. The labor cost calculator gives the billable cost per cleaner-hour; janitorial margins are thin, so this number has to be right.
Add supplies, equipment and supervision. Chemicals, liners if included, equipment wear, the supervisor’s inspection visits.
Apply margin and check per square foot. Divide the monthly price by square footage and compare it with the range for that building type. If you are far below, you are likely underestimating restroom and kitchen time.
Price periodic services separately. Floor strip and wax, carpet extraction and window cleaning as per-service lines below the monthly total.

What to include in a janitorial quote

Company name, insurance and bonding, contact.
Client, building address, cleanable square footage and areas included.
Quote number, date, validity.
Service frequency and days, service window (e.g., after 6 pm), access method.
Task matrix by area and frequency (or a reference to an attached matrix).
Staffing per visit and supervision routine.
Monthly price, consumables policy, periodic services.
Term, termination notice, price-review date, holidays.
Insurance certificate, background checks, key and alarm handling.
Signatures.

For larger or competitive bids, put this quote inside the cleaning proposal template so the scope, staffing and quality-control pages are read before the price.

Offices, medical buildings, retail and schools

Offices are the baseline: price by square foot and frequency, with restrooms and break rooms weighted heavily. Watch for conference centers and kitchens that behave like restaurants.

Medical and dental offices need disinfection protocols named in the scope, exam rooms separated from offices, and staff trained for the environment. The per-square-foot rate is higher and the task matrix is longer.

Retail and restaurants are public-facing and heavy-traffic. Entrances, glass and restrooms need daily attention; restaurant kitchens add degreasing and floor scrubbing.

Schools have a calendar: lighter routine work during terms and a summer deep clean that is often bid separately.

Common mistakes on janitorial bids

Pricing only by square foot. Two 5,000 sq ft buildings with two and eight restrooms are different jobs.
Underestimating wage growth. Without an annual price review, year two eats your margin.
No consumables policy. Paper usage swings with occupancy; billing at cost plus a markup protects you.
Floor care inside the monthly price. Quarterly services spread into the monthly number make you look expensive and hide their value.
Vague scope. Without a task matrix, every complaint is a negotiation.
No termination clause. Thirty days’ notice protects both sides and makes signing easier.

Responding to a formal RFQ or RFP

Larger buyers issue a request for quotation or proposal with their own pricing form and task list. Follow their format exactly, price every line they ask for, and attach your own task matrix only where they allow it. The difference between the two documents, and how evaluation works, is in RFQ vs RFP.

Sending the quote and following up

Send the PDF with a short cover email: monthly price, start date, and how you will handle quality checks. Offer a walkthrough with the facility manager in the first week. Follow up before the buyer’s decision date, not after — the follow-up guide has wording. Once signed, the monthly line becomes your recurring invoice; the free quote generator exports both.

Frequently asked questions

What should a janitorial quote include?

Your company details with insurance and bonding, the client and building address, quote number and date, cleanable square footage, frequency and service days, a task matrix by area and frequency, staffing per visit, supplies and consumables policy, periodic services priced separately, monthly total, contract term, termination and price-review terms, validity and signatures.

How do I price a janitorial contract?

Measure cleanable square footage, list tasks by area and frequency, estimate minutes per visit from production rates for each area type, convert to labor hours per month, multiply by your loaded hourly cost per cleaner, add supplies, supervision and margin. Then compare the result per square foot with the market range for that building type.

Should janitorial quotes be per square foot or per hour?

Bid a monthly price, built from hours, and show the per-square-foot equivalent. Facility managers compare per square foot across bids; you protect your margin by pricing from labor hours. Quote periodic services like floor care per square foot per service.

Who pays for consumables in a janitorial contract?

Either works — say which. Many contractors include cleaning chemicals and equipment in the monthly price and bill consumables (paper, soap, liners) at cost plus a small markup, because usage varies with occupancy.

How long should a janitorial contract be?

Twelve months is common, with a 30-day termination clause after a short initial period and an annual price review. A review date protects you from wage increases eating your margin in year two.

What is the difference between janitorial and commercial cleaning quotes?

In practice the terms overlap. Janitorial usually means recurring routine cleaning under a contract; commercial cleaning can also include one-time deep cleans and specialty services. This template is built for recurring contracts; the cleaning quote template covers residential and one-off jobs.