Free Estimate Generator
Build a professional job estimate online — itemized labor and materials, automatic totals, and a clean PDF your client can say yes to. Free, no account needed.
Line items
Prepared for: —
Date: · Valid until:
| Description | Qty | Unit price | Amount |
|---|
Created with QuotApp — quotapp.com
How to build an estimate with the generator
- Switch the document type to Estimate (it is preset on this page). The heading changes to ESTIMATE, the number uses an E- prefix, and a line is added saying the final cost may vary once the scope is confirmed.
- Describe the work line by line. Removal, materials, installation, accessories, disposal — with quantities. Mark anything the client has not chosen yet as an allowance in the description, for example "Flooring ALLOWANCE $6/sq ft installed".
- Add a contingency line. 5–15% depending on how much is hidden (old wiring, framing under boards, pipes behind walls). Keeping it on its own line makes the estimate easier to accept than padding every price.
- Write the assumptions in the notes. "Assumes existing joists are sound; framing repairs priced before work continues." Assumptions are what let you change the number later without an argument.
- Download the PDF and send it with a one-line next step: "A fixed quote follows the inspection on Tuesday."
Estimate or quote?
| Estimate | Quote | |
|---|---|---|
| Price | Approximate, with an accuracy range | Fixed for the stated scope |
| When | Before inspection, selections or final scope | Once you can commit to the number |
| Contains | Allowances, contingency, assumptions | Final items, validity date, acceptance line |
| Next step | Confirm unknowns, then send a quote | Client signs or replies to accept |
Switch the same document to Quote in one click once the unknowns are resolved, or use the quote generator. The full comparison is in quote vs estimate, and the pricing method behind good estimates — production rates, loaded labor cost, markup, overhead and contingency — is in how to estimate a job.
Before you type the prices
The generator does the arithmetic; it does not decide what to charge. Three free calculators help: the labor cost calculator gives your true cost per employee hour, the markup calculator converts the margin you need into the markup on materials, and the hourly rate calculator sets your own billable rate.
Frequently asked questions
What is an estimate generator?
An estimate generator (or estimate maker) is a free online tool that builds a professional, itemized cost estimate for a job. Enter your line items, quantities and prices — the tool formats everything and calculates totals so you can send a polished PDF to your client.
Is this estimate generator free?
Yes — completely free, with no sign-up, no watermark and no limit on the number of estimates you create.
How is an estimate different from a quote?
An estimate is an educated approximation that can change as the work is defined; a quote is a fixed price that is generally binding once accepted. This tool creates both — just switch the document type.
How do I download my estimate as a PDF?
Click "Download PDF" and choose "Save as PDF" in your browser's print dialog. Only the finished estimate is included.
Is my data stored anywhere?
No. Everything stays in your browser — nothing is uploaded to any server.
Prefer to work offline? Start from the job estimate template, or download a free estimate template for Word, Excel or PDF — including versions with filled-out examples for landscaping, electrical, plumbing, HVAC and remodeling.