Cleaning Quote Template

By QuotApp Team · Updated September 27, 2026

A cleaning quote template is a pre-formatted document that prices a cleaning job by area, task and frequency, so the client sees what each visit includes and what it costs. Download the free template below (Word, Excel or PDF), copy the filled-out example, or build the quote online with the free quote generator. It covers one-off, recurring residential and commercial cleaning; the estimate version is included for jobs you have not walked yet.

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Which cleaning quote template do you need?

Variant	Use it when	What changes in the template
House cleaning (recurring)	Weekly, bi-weekly or monthly residential service.	Price per visit with the frequency discount shown; task checklist by room; first-visit deep clean as a separate line; supplies included or billed.
Deep clean / move-out	One-time job — end of tenancy, pre-sale, post-renovation.	Price by square foot or by room with the deep-clean task list (inside oven, fridge, cabinets, baseboards, windows); no frequency discount; higher hourly rate.
Commercial / office cleaning	Offices, clinics, retail — usually a contract with a schedule.	Price per square foot per month or per visit; scope by area (restrooms, break room, floors); consumables (paper, soap, liners) as a line; after-hours access and insurance certificate noted; contract term and termination clause.
Janitorial / specialty	Floor stripping and waxing, carpet extraction, window cleaning, post-construction.	Priced per square foot or per unit (windows, rooms); equipment and chemicals listed; frequency (quarterly, semi-annual) instead of weekly; separate from the base contract.

Filled-out cleaning quote example

This is what the template looks like completed for a real job — recurring bi-weekly house cleaning, 2,200 sq ft, 4 bed / 3 bath, with an initial deep clean. Prices are illustrative US figures; swap in your own rates.

Rebuild this example in the free quote generator and export it as a PDF in under a minute.

Typical cleaning prices in the US

Use these ranges to sanity-check your line items, not to set them — your labor rate, market and overhead decide the final number.

Item	Typical range	Notes
Hourly rate per cleaner	$25 – $75 per hour	Two-person team visits typically $100 – $300
Standard house cleaning (per visit)	$120 – $280	Recurring clients get a discount vs one-time
Regular cleaning per sq ft	$0.10 – $0.17
Deep cleaning per sq ft	$0.11 – $0.30	3 bed / 2 bath home: $180 – $280
Move-out cleaning	$150 – $500	$0.22 – $0.33 per sq ft
Office / commercial cleaning	$50 – $100 per hour	or $0.04 – $0.16 per sq ft
Franchise benchmarks (2 cleaners)	$60 – $100 per hour	Merry Maids, Molly Maid, The Cleaning Authority

Source: HomeGuide — House Cleaning Prices, updated April 29, 2024. Ranges are national; adjust for your region.

How to price a cleaning job, step by step

Cleaning is priced on time. Square footage, room counts and per-visit rates are all shortcuts for one question: how many labor hours will this take, every visit, at what cost per hour? The process behind the example above:

1. Get the facts before you price. Square footage, bedrooms and bathrooms, floor types, pets, number of occupants, how it is furnished, and — critically — current condition. A photo walkthrough or a 10-minute visit prevents most underquotes.
2. Choose the service level. Regular maintenance clean, deep clean, or move-out. Each has a different task list and a different time per square foot. Write the task list on the quote; “clean the kitchen” means different things to different clients.
3. Estimate labor hours per visit. Use your own production data: a two-person team typically maintains 1,000–1,400 sq ft per hour on a regular visit and half that on a deep clean. The example home (2,200 sq ft, 4/3) is 2.5 team-hours per regular visit and about 6 for the first deep clean.
4. Know your loaded hourly cost. Wages plus payroll taxes, insurance, supplies, travel, equipment and unbillable time (drive time, quoting, admin). Most US cleaning companies land at $35–$50 of cost per cleaner-hour before profit. The labor cost calculator does this from your payroll numbers.
5. Set the price per visit. Labor hours × loaded cost, plus supplies, plus your margin — 20–35% net is a healthy target. Cross-check against the per-square-foot ranges in the table. If your number is far below, you have underestimated hours.
6. Price the first visit separately. A home that has not been professionally cleaned needs a deep clean before maintenance pricing works. Quote it as its own line, by square foot, so the recurring rate looks fair.
7. Show the frequency options. Weekly, bi-weekly and monthly at different prices — bi-weekly is usually the anchor. Clients pick a tier instead of negotiating the number.

What to include in a cleaning quote

• Header: business name, phone, email, and a line that you are insured and bonded. For commercial clients, attach the certificate.
• Client and service address, plus access notes (key, code, alarm) once accepted.
• Quote number, date and validity.
• Scope by area with the task checklist for each: kitchen (counters, sink, appliance exteriors, floor), bathrooms (toilet, shower/tub, mirrors, floor), bedrooms and living areas (dust, vacuum, mop, trash). List what is not included in the regular visit: inside oven and fridge, windows, laundry, dishes, organizing.
• Frequency and price per visit, with the alternative frequencies priced.
• First-visit and add-on lines: deep clean, windows, appliances, garage, blinds.
• Supplies and equipment: included, or client-provided, or billed.
• Terms: cancellation window, rescheduling, pets, payment method and timing, satisfaction re-clean policy, price review date for recurring service.
• Acceptance: signature and date, and one line on how to schedule the first visit.

House, commercial and specialty cleaning quotes

Residential recurring is a relationship sale: the checklist and the cancellation terms matter as much as the price. Quote the first deep clean plus the recurring rate, offer three frequencies, and keep the document to one page.

Commercial and office is a procurement sale: the buyer compares per-visit and per-square-foot numbers across three bidders. Quote by area with frequency per task (restrooms daily, floors weekly, high dusting monthly), list consumables, include after-hours access and the insurance certificate, and put a 12-month term with a 30-day termination clause in the terms. For larger contracts, wrap the quote in the cleaning proposal template so scope and staffing get read before the price.

Specialty and janitorial — floor stripping and waxing, carpet extraction, post-construction — are priced per square foot or per unit with equipment and chemicals listed. Quote them as separate documents or as optional lines under the base contract; mixing them into the per-visit rate makes the recurring price look expensive.

Common mistakes that cost cleaning companies money

• Quoting a regular-visit price for a first visit. The first clean takes twice as long. Price it as a deep clean.
• No task list. Every “you didn’t do X” complaint traces back to a scope that was never written.
• Pricing by bedroom count alone. A 4-bed condo and a 4-bed farmhouse with three living rooms are not the same job. Use square footage plus bathrooms plus condition.
• Ignoring drive time and supplies. They are 10–20% of the cost of a residential visit and rarely appear on first-year quotes.
• Discounting the recurring rate too far. A 10–15% frequency discount is enough; 30% discounts make weekly clients unprofitable.
• No cancellation terms. Last-minute cancellations are lost revenue only if the quote said nothing about them.
• No price-review date. Recurring clients on year-three pricing are the quietest way a cleaning business loses money.

Quote or estimate for cleaning work?

Send a quote — a fixed per-visit price — when you have seen the property or have reliable size and condition information. That covers most recurring residential and office work.

Send an estimate for unseen homes, post-construction, hoarding cleanups and move-outs where condition is unknown. Give a range (“$320 – $420, confirmed on arrival before we start”), list the assumptions, and convert to a quote once you have walked the space. Both use the same template; the estimate wording and a contingency line are the only differences. More in quote vs estimate.

Sending the quote and following up

Send the PDF the same day — residential clients often book the first company that replies with a clear number. In the email, state the recurring price, the first-visit price, the earliest available date and your insured-and-bonded line. Follow up after 3 days and after 10; the follow-up sequence has templates. Once accepted, the same line items become your invoice — the free quote generator exports both from one document.

Frequently asked questions

What should a cleaning quote include?

Your business name, insurance and bonding statement, the client's name and service address, a quote number and date, the scope by room or area with the task checklist, the frequency and price per visit, any first-visit or add-on lines, what supplies are included, access and cancellation terms, validity and a signature line. The example above has all of them.

How do I price a cleaning job per square foot?

Multiply the home's square footage by your rate for that service level — roughly $0.10 – $0.17 for regular cleaning, $0.11 – $0.30 for deep cleaning — then check the result against your hourly cost. A 2,000 sq ft regular clean at $0.14 is $280; if your two-person team needs 3 hours at $60 per hour of cost, you keep $100. Adjust the rate, not the time.

How much should I charge for a 3 bedroom 2 bathroom house cleaning?

For a standard recurring clean, most US companies charge $120 – $280 per visit; a deep clean of the same home runs $180 – $280 or more. Your number depends on your team's hourly cost and how long the home takes — quote the first deep clean and the recurring rate separately so the client understands why the first visit costs more.

Should I quote hourly or a flat price per visit?

Flat per-visit pricing wins more recurring work: the client knows the number, and you keep the gain when your team gets faster. Use hourly only for undefined one-offs (post-construction, hoarding cleanups) and state the estimated hours on the quote.

How do I quote commercial cleaning?

Walk the space, list every area with its tasks and frequency (daily, weekly, monthly), estimate labor hours per visit, and price per month or per visit. Add consumables (paper, soap, liners) as a line, include your insurance certificate, and put the contract term, price-review date and termination notice in the terms. Procurement will compare the per-visit and per-square-foot figures, so show both.

Quote or estimate for cleaning?

Send a quote when you have seen the property or have reliable square footage and condition. Send an estimate for unseen homes, post-construction or move-out jobs where the condition is unknown; add 'final price confirmed on arrival' and a range. Both use the same layout.

How long should a cleaning quote be valid?

30 days for one-off jobs. For recurring contracts, state the price is fixed for 12 months and reviewable annually — it reassures the client and gives you a scheduled moment to raise rates.

Related tools and templates

• Free quote generator — build this quote online
• Cleaning proposal template — for commercial contracts
• Hourly rate calculator — what to charge per hour
• Labor cost calculator — your true cost per cleaner hour
• Janitorial quote template

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