Landscaping Quote Template

By QuotApp Team · Updated September 27, 2026

A landscaping quote template is a pre-formatted document that prices a project by zone and by phase — design, site prep, plants and materials, hardscape, labor and maintenance — so the client understands why a backyard costs what it does. Download the free template below (Word, Excel or PDF), copy the filled-out example, or build the quote online with the free quote generator. Use the estimate version when you are pricing before the design is final.

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Landscaping Quote Template (Word) — Pre-filled with industry line items
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Which landscaping quote template do you need?

Variant	Use it when	What changes in the template
Installation project	New beds, plantings, sod, mulch, irrigation — a one-time job with a start and end.	Priced by zone (front yard, back yard, side) and by phase; plants listed by size and count; materials by cubic yard or square foot; labor days and crew size; plant warranty period stated.
Hardscape	Patios, walkways, retaining walls, fire pits, outdoor kitchens.	Priced per square foot or linear foot by material; excavation, base and drainage as separate lines; equipment rental; permit if walls exceed local height limits; drawings attached.
Maintenance contract	Weekly or bi-weekly mowing, edging, pruning, seasonal cleanups, fertilization.	Price per visit or per month with the season length stated; task list per visit; seasonal extras (mulch refresh, aeration, leaf removal) priced separately; auto-renewal and rain-delay terms.
Design + build	Client wants a plan first, then installation from the plan.	Design fee as phase one (credited toward the build or not — say which); installation quoted after design approval; allowances for plant selection; phasing options if budget is limited.

Filled-out landscaping quote example

This is what the template looks like completed for a real job — backyard refresh — new planting beds, mulch, sod repair, a 12×14 paver patio and drip irrigation to the beds. Prices are illustrative US figures; swap in your own rates.

QUOTE

Q-2026-014

Greenline Landscapes
Prepared for The Alvarez family, 46 Birchwood Rd

Description	Qty	Unit	Unit price	Amount
Site prep — remove existing shrubs, edge beds, grade planting areas	1	lot	$780.00	$780.00
Planting beds — 22 shrubs (3 gal), 60 perennials (1 gal), soil amendment, installed	420	sq ft	$10.50	$4,410.00
Hardwood mulch, 3" depth, delivered and spread	9	cu yd	$68.00	$612.00
Sod repair — remove dead turf, topsoil, lay fescue sod	350	sq ft	$1.75	$612.50
Paver patio 12×14 — excavation, compacted base, pavers, edge restraint, poly sand	168	sq ft	$24.00	$4,032.00
Drip irrigation to beds — valve, tubing, emitters, tie-in to existing controller	1	zone	$640.00	$640.00
Debris hauling and disposal	1	lot	$220.00	$220.00

Subtotal: $11,306.50

Total: $11,306.50

Plants warrantied 12 months with client watering per our schedule. Sod and plantings assume irrigation is operational on day of install. Patio price includes 6" compacted base and polymeric sand; assumes no buried utilities or rock in the excavation area. Excludes permits (none required at this size), lighting and fence work. 40% deposit, 40% at hardscape completion, 20% on final walkthrough. Quote valid 30 days.

Rebuild this example in the free quote generator and export it as a PDF in under a minute.

Typical landscaping prices in the US

Use these ranges to sanity-check your line items, not to set them — your labor rate, market and overhead decide the final number.

Item	Typical range	Notes
Landscaping labor (2-person crew)	$50 – $100 per hour	Labor ≈ 80% of a typical job
Landscaping install, all-in	$4 – $12 per sq ft	Softscape (plants, beds) $9 – $12 per sq ft
Landscape design	$700 – $3,000	$50 – $150 per hour
Mulch	$15 – $65 per cu yd delivered	Add spreading labor
Sod installation	$1 – $2 per sq ft
Retaining wall	$35 – $65 per sq ft
Concrete patio	$4 – $12 per sq ft	Pavers typically higher
Sprinkler system	$3,000 – $10,000	Full-yard install
Lawn mowing	$30 – $85 per visit	Monthly maintenance $100 – $200

Source: HomeGuide — Landscaping Costs, updated February 4, 2026. Ranges are national; adjust for your region.

How to price a landscaping job, step by step

Landscaping quotes fail when they are priced as one lump of “yard work”. Clients accept — and stop negotiating — when they can see the patio, the beds and the sod as separate decisions. The process behind the example above:

Walk the site and take off quantities. Bed areas in square feet, mulch in cubic yards (area × depth ÷ 324 for inches), sod in square feet, patio in square feet, wall in face square feet, plants by size and count. Photograph access points, slopes and existing irrigation.
Split the project into zones and phases. Front yard / back yard / side; prep, hardscape, planting, mulch, irrigation, cleanup. Each becomes a block of line items. This also makes phasing easy when the budget is short.
Price materials at cost plus markup. Plants (by container size), soil and amendments, mulch, sod, pavers and base, irrigation parts. 20–40% markup is common; the markup calculator turns your target margin into the markup number.
Estimate labor by crew-days. Use your production rates: a three-person crew plants roughly 400–600 sq ft of beds a day including soil prep, lays 1,500–2,500 sq ft of sod, spreads 15–25 cubic yards of mulch, or sets 100–150 sq ft of paver patio including base. Price days at your loaded rate — the labor cost calculator gets you there.
Add equipment, hauling and disposal. Skid steer or mini-excavator rental, dump fees, delivery charges. These are the lines that vanish into margin when left off.
Write the assumptions. No buried utilities in the dig area, no rock, irrigation working, client approves the plant list. Every assumption on the quote is a change order you can charge for later.
Set the payment schedule and warranty. Deposit, progress payment at hardscape completion, balance on walkthrough. Plant warranty with conditions.
Check against the market range. $4–$12 per square foot all-in; if your total is far below, you missed labor days.

What to include in a landscaping quote

Header with business name, license/contractor number where your state requires one, insurance statement, phone and email.
Client and property address, with gate codes and access notes once accepted.
Quote number, date, validity and target install window.
Scope by zone and phase, referencing the design drawing if there is one.
Line items with quantity, unit and unit price: prep, planting, mulch, sod, hardscape, irrigation, lighting, hauling.
Plant schedule: species, container size and count, either as lines or as an attached page.
Assumptions and exclusions: utilities, soil, permits, fencing, lighting, drainage beyond what is listed.
Warranty: plants and workmanship, with conditions.
Payment schedule tied to milestones.
Maintenance option: first-season maintenance priced separately — it protects the warranty and becomes recurring revenue.
Acceptance with signature and date.

Installation, hardscape, maintenance and design-build quotes

Installations are quoted by zone and phase as above. Keep plant lines readable: “22 shrubs, 3-gal, per plant schedule” beats twenty-two separate rows.

Hardscape is quoted per square foot or linear foot by material, with excavation, base depth, edge restraint and drainage called out. Retaining walls over your local height limit (often 3–4 feet) need engineering and a permit — list both. Attach a drawing; disputes on hardscape are almost always about dimensions.

Maintenance contracts are quoted per visit or per month for a stated season (for example, 32 weekly visits April–November) with the task list per visit and seasonal extras priced separately. Put rain-delay, auto-renewal and price-review terms in the contract language.

Design-build is two quotes: a design fee now, an installation price after approval. State whether the fee is credited. For larger projects, wrap the install price in the landscaping proposal template so the concept, plant palette and phasing get read before the number.

Common mistakes that cost landscapers money

Pricing from the drawing without walking the site. Slopes, access and rock change labor by 30% or more.
Forgetting mulch depth in the volume. 3 inches over 800 sq ft is 7.4 cubic yards, not 4.
No plant warranty conditions. Unwatered plants die; without conditions, you replace them.
Bundling hardscape and planting. The client compares your patio to a paver company’s quote and your planting to a nursery’s — and you lose both.
Absorbing hauling and delivery. They are 5–8% of a typical project.
No assumptions clause. A buried irrigation main under the patio becomes your problem instead of a change order.
Open-ended validity. Plant availability changes monthly.

Quote or estimate for landscaping work?

Send a quote when the design is approved, quantities are taken off and you have seen the site. Send an estimate when the client is still deciding between options, the plan is conceptual, or ground conditions are unknown — give ranges by phase and a contingency line, and state what turns it into a quote. The landscaping estimate template is the same layout with estimate wording. Background in quote vs estimate.

Sending the quote and following up

Email the PDF within 48 hours of the site visit with the total, the install window and one sentence on the design intent. Include a phased option if the total is above what the client mentioned — “Phase 1: patio and beds, $X; Phase 2: irrigation and sod, $Y” keeps you in the running. Follow up at day 3 and day 10 using the follow-up templates. On acceptance, milestone invoices reuse the same lines; the free quote generator exports both.

Frequently asked questions

What should a landscaping quote include?

Your business details and license or contractor number where required, the client and property address, quote number and date, a scope by zone and phase, line items with quantities (square feet, cubic yards, plant counts and sizes), labor, hauling, plant warranty terms, assumptions about utilities and soil, exclusions, a payment schedule, validity and a signature line. The example above shows each of these for a backyard project.

How do I price a landscaping job?

Break the job into zones and phases, take off quantities (bed area, mulch volume, sod area, patio area, plant counts), price materials at cost plus markup, estimate crew days at your loaded labor rate, add equipment, hauling and a contingency for unknowns, then check the total against $4 – $12 per square foot installed. Labor is about 80% of most landscaping jobs, so your crew's real production rates matter more than material prices.

How much should I charge per square foot for landscaping?

HomeGuide's national range is $4 – $12 per square foot for a full installation and $9 – $12 for softscape-heavy work. Hardscape runs higher per square foot (patios, walls). Use the per-square-foot figure as a sanity check on your bottom-up price, not as the price itself.

Should I charge for the design?

Yes, for anything beyond a simple bed layout. A paid design ($700 – $3,000 nationally) filters serious clients and gets the plant list agreed before you price the install. Many companies credit part of the fee toward the build if the client proceeds — say so on the quote.

How do I handle plant warranties on the quote?

State the warranty period (12 months is common), the conditions (client watering schedule, irrigation operational), and what is excluded (drought, animal damage, transplants). A one-time replacement is standard. Writing it on the quote prevents the most expensive landscaping dispute there is.

Quote or estimate for landscaping?

Quote when the design is approved and you have measured the site. Estimate before design approval, when soil or utility conditions are unknown, or when the client is still choosing between options. The landscaping estimate template is the same layout with estimate wording and a contingency line.

How long should a landscaping quote be valid?

30 days, and state the install window. Plant availability and material prices are seasonal; if the client accepts after the window, re-confirm prices before scheduling.