Roofing Proposal Template

By QuotApp Team · Updated September 27, 2026

A roofing proposal template is a short document that gives a homeowner what the two other roofers did not: what you found on the roof, exactly what you will install, the warranty in plain words, a price with material options and a clear acceptance page. Download the free Word template below, copy the filled-out replacement example, and build the pricing page with the free quote generator.

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Roofing Proposal Template (Word) — Cover, scope, pricing, terms and acceptance page
Roofing Quote Template (Word) — Use it for the pricing page of the proposal
Quote Template (Excel, auto-calculating)

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Which roofing proposal template do you need?

Variant	Use it when	What changes in the template
Full replacement	Tear-off and re-roof of a residential roof.	Inspection findings with photos; scope by layer (tear-off, decking, underlayment, flashing, shingles, ventilation); material options as tiers; manufacturer and workmanship warranties; permit; payment at milestones.
Repair	Leak repair, storm damage, flashing or vent replacement.	Findings and cause; scope as a task list; matching materials note; short warranty; one price, same-week schedule.
Insurance claim	Storm damage with an adjuster's scope.	Scope aligned to the adjuster's line items; supplements listed; deductible and ACV/RCV language; contingency agreement; documentation and photos appendix.
Commercial / low-slope	TPO, EPDM, modified bitumen on flat or low-slope roofs.	System specification by manufacturer; insulation R-value; drains and penetrations; warranty type (NDL vs material); safety and access plan; progress billing.

Filled-out roofing proposal example

This is what the template looks like completed for a real job — pricing page of a full replacement proposal — 26 squares of architectural asphalt shingles, one layer tear-off, 5 sheets of decking allowance, new ridge vent and flashing. Prices are illustrative US figures; swap in your own rates.

PROPOSAL

P-2026-014

Ridgeline Roofing Co.
Prepared for Paul & Renee Sutton, 224 Hillside Ave

Description	Qty	Unit	Unit price	Amount
Tear-off one layer, disposal, dump fees, magnet sweep	26	square	$105.00	$2,730.00
Architectural asphalt shingle system — underlayment, ice & water, drip edge, starter, ridge cap, flashing, ridge vent, installed	26	square	$415.00	$10,790.00
Decking replacement ALLOWANCE — 5 sheets 7/16" OSB	5	sheet	$95.00	$475.00
New pipe boots (4) and step flashing at chimney and sidewalls	1	lot	$480.00	$480.00
Building permit and final inspection	1	permit	$280.00	$280.00
OPTION — Upgrade to Class 4 impact-resistant shingles (possible insurance discount)	26	square	$55.00	$1,430.00
OPTION — Replace 5" aluminum gutters and downspouts, 148 lin ft	148	lin ft	$12.50	$1,850.00

Subtotal: $18,035.00

Total: $18,035.00

Price includes tear-off and disposal of one layer, synthetic underlayment, ice-and-water shield at eaves and valleys, new drip edge, pipe boots and step flashing, ridge vent, architectural shingles (manufacturer 50-year limited, registered), permit, magnet sweep and cleanup. Decking replacement beyond 5 sheets billed at $95 per sheet. Workmanship warranty 10 years. Excludes chimney rebuild, gutter replacement and skylight replacement (quoted as options). Weather-dependent schedule; 2 – 3 working days. 30% deposit, balance on completion and inspection.

Rebuild this example in the free quote generator and export it as a PDF in under a minute.

Typical roofing prices in the US

Use these ranges to sanity-check your line items, not to set them — your labor rate, market and overhead decide the final number.

Item	Typical range	Notes
Roof replacement (typical home)	$5,700 – $16,000	2,000 sq ft home: $6,700 – $13,400
Asphalt shingles installed	$3 – $6 per sq ft
Metal roofing installed	$5 – $16 per sq ft
Tile roofing installed	$7 – $25 per sq ft	Slate $10 – $30
Installation labor	$150 – $300 per square
Tear-off	$1 – $5 per sq ft	Heavier materials cost more to remove
Architectural shingles (material)	$100 – $250 per square	3-tab $80 – $130
Permits	$100 – $500

Source: HomeGuide — Roof Replacement Cost, updated November 7, 2025. Ranges are national; adjust for your region.

What is in the roofing proposal template

Cover — logo, license and insurance line, client and property address, date, proposal number, “Roof replacement proposal.”
Inspection findings — what you saw on the roof in plain words with three to six photos: granule loss, lifted shingles, cracked pipe boots, soft decking, failing flashing. This page is why the client trusts the price.
Scope of work by layer — tear-off and disposal, decking inspection and allowance, underlayment and ice-and-water shield, drip edge and starter, flashing and boots, ventilation, shingles and ridge cap, cleanup and magnet sweep. Then exclusions.
Materials and warranty — brand and product line, color to be confirmed, manufacturer warranty term and registration, your workmanship warranty term and what it covers.
Pricing — the totals from your roofing quote with material-tier options and add-ons (gutters, skylights, impact-resistant upgrade), permit, payment schedule.
Terms and acceptance — timeline and weather clause, decking rule, property protection, change orders, and a signature block for both parties.

How to write a roofing proposal that wins

Photos on page two. The homeowner has not been on the roof; you have. Show them.
Scope by layer, not by brand alone. “Synthetic underlayment, ice-and-water at eaves and valleys, new drip edge” tells the client what the cheaper bid probably left out.
Name the product. Brand, line, warranty. Vague “30-year shingles” lose to specified ones.
State the decking rule. Sheets included, per-sheet price beyond, photo confirmation.
Offer tiers and add-ons as options, not as a second proposal. Impact-resistant shingles, ventilation upgrades, gutters and skylights raise the ticket without inflating the headline number.
Write both warranties in plain words and say whether the workmanship warranty transfers on sale.
Give a timeline with a weather clause and end with the acceptance block.

Pricing the proposal

Price the job as a quote first using the roofing quote template method — squares with waste, tear-off per square, system installed per square from materials at cost plus markup and your crew’s labor per square, flashing and ventilation, decking allowance, permit — then roll the totals into the proposal’s pricing page with options listed below the base price. Check the total against $3–$6 per square foot installed for asphalt and against your margin target. The markup calculator converts the margin you want into the materials markup; the labor cost calculator gives your true cost per crew-hour.

Common roofing proposal mistakes

No findings page. Without photos, the proposal is a price with no reason.
Unspecified materials. The client compares apples to unknown fruit.
No decking rule. Every replaced sheet becomes an argument.
Warranty as a slogan. “Lifetime warranty” without terms is worthless to a buyer and dangerous to you.
Add-ons buried in the base price. Gutters inside the total make you look expensive; as an option they look thoughtful.
No weather clause. Rain delays then look like your fault.

Frequently asked questions

What is the difference between a roofing proposal and a roofing quote?

The quote is the itemized price. The proposal adds the inspection findings with photos, the scope by layer, the material specification, the warranties in plain words, options, terms and an acceptance page. Homeowners collecting three bids choose the proposal they understand; that is why the extra two pages pay for themselves.

How long should a roofing proposal be?

Four pages: cover, findings and scope, materials and warranty, pricing with options and acceptance. Add a photo appendix for replacements and insurance claims.

How do I price a roof replacement proposal?

Measure the roof in squares (100 sq ft) with waste added for pitch and complexity, price tear-off and disposal per square, the shingle system installed per square (materials at cost plus markup, labor from your crew's production), flashing and ventilation as lines, a decking allowance per sheet, and permit. Show material tiers as options. HomeGuide's national range for a typical replacement is $5,700 – $16,000; asphalt runs $3 – $6 per square foot installed.

Should I list the shingle brand and product line?

Yes — brand, product line, warranty term and whether registration is required. It is how the client compares your proposal to the others and how you avoid a dispute about the color or grade delivered.

How do I handle decking replacement?

As an allowance: a number of sheets included, a per-sheet price beyond that, and a sentence that you will photograph and confirm before replacing more. Decking is the most common roofing change order; putting the rule in the proposal removes the argument.

What warranties go in a roofing proposal?

Two, stated separately: the manufacturer's material warranty (term, registration requirement, what voids it) and your workmanship warranty (term, what it covers, transferability). Insurance-claim proposals also state the deductible and supplement process.