Catering Quote Template

A catering quote template helps you price jobs quickly and look professional when you send it. Quote per-head pricing, staff and rentals without spreadsheet chaos. Download it free below, or build your quote online in seconds with the QuotApp quote maker.

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What's included in this template

• Line items tailored to catering work: menu per head, staff, rentals, delivery
• Separate labor and materials sections
• Taxes, discounts and grand total calculated clearly
• Terms, validity period and acceptance signature block
• Available in Word, Excel, Google Docs and PDF

How to use it

1. Download the template or open the online quote maker.
2. Add your business name, logo and contact details.
3. Fill in your client's details and a unique quote number.
4. List each item or service with quantity and unit price — the totals do the talking.
5. Set a validity date, add your terms, export to PDF and send it.

Frequently asked questions

What should a catering quote include?

A professional catering quote should include your business details, the client's information, a quote number, an itemized breakdown of menu per head, staff, rentals, taxes, the total price, a validity period, and your terms.

How do I price a catering job?

Estimate materials at cost plus your markup, calculate labor hours at your hourly rate, add overhead and your profit margin. The template separates each part so clients can see exactly what they are paying for.

Quote or estimate — which should I send?

Send a quote when you can commit to a fixed price; send an estimate when the final cost may change. A quote is generally binding once accepted, while an estimate is an educated approximation.

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